CQC-ready care policies, in minutes
Draft, assign and sign off your care policies in one place.
No setup fees14-day free trial
Built for UK care providers.
Care homes, domiciliary care, supported living and adult healthcare. When guidance changes, HeroDocs tells your team which policy to open and what to change.
Registering with CQC?
Get the policies CQC will ask for, ready before your interview.
WorthUsual price £297Free
- 50 worked examples, ready to adapt
- Regulations explained for your policy
- Latest CQC findings to learn from
- Inspector questions to prepare for
- Sign-off checklists for your policies
Know what changed, who signed, and what to show inspectors.
| Without HeroDocs |  HeroDocs | |
|---|---|---|
| Where policies live | Binders and shared drives | Central policy library |
| Keeping versions straight | Duplicate Word files | Automatic version control |
| Staff sign-off | Paper read-and-sign sheets | In-app staff sign-off |
| Tracking who has read | An Excel training matrix | Live acknowledgement tracking |
| Keeping up with CQC | CQC email bulletins | Alerts that drive your policy updates |
| Audit evidence | Folders built by hand | Timestamped history of every change |
| Inspection day | A pre-inspection scramble | Evidence ready when inspectors ask |
From scattered files to inspection-ready.
Import or draft
Upload your policies, or start from a template. Everything lives in one editor.
Tailor to UK guidance
AI drafts and checks each policy against current CQC guidance.
Assign & acknowledge
Send each policy to the right staff by site or role, and track every signature.
Monitor change
When CQC guidance changes, an alert flags the policies it affects.
Export the evidence
Download a full record of versions and signatures, ready for the visit.
One platform for your policies, people and proof
Write policies, assign them to staff, and export the proof without leaving HeroDocs.
Intuitive policy editor
A document editor made for care policies, with version history included.
AI-assisted drafting
Turn a blank page or rough draft into a complete, guidance-aligned policy in seconds.
PDF & Word export
Export any policy as a polished PDF or Word file, ready to hand to an inspector.
Acknowledgements tracked
See who's read and signed each policy. Reminders chase the rest.
CQC guidance alerts
The day CQC updates its guidance, affected policies are flagged in plain English. Nothing missed before inspection.
Team management & roles
Invite your team and set permissions by role. Managers see their service; head office sees every site.
Audit-ready evidence trail
Every version, sign-off and change is timestamped automatically. The proof is one export away.
Custom company branding
Add your company logo and branding to personalise your policies.
Trusted by care teams
Inspection prep used to mean digging through binders and shared drives. With HeroDocs every policy is current, signed and one click from an audit trail, so we walk into a CQC visit calm, not scrambling.
Simple pricing that scales with your team.
One rate per person, with every feature included.
- 1 admin× £50£50
- 1 staff member× £4£4
- Annual discount−£0
No setup feesCancel anytime14-day free trial
Everything included
One plan. Nothing locked.
- 150+ care policy templates
- AI policy drafting
- Export to PDF and Word
- Unlimited acknowledgement sends, at no extra cost
- Regulatory change alerts
- Full version and sign‑off history
Frequently asked questions
What happens if we fail an inspection?
HeroDocs gives you the audit trail inspectors ask for: every policy version, every staff sign-off, every regulatory change you acted on, all timestamped. You walk in with evidence instead of explanations.
What kind of care providers do you support?
HeroDocs supports care homes, domiciliary care, supported living and adult healthcare providers. Our policy templates and CQC guidance alerts are built for each of these services.
Is our data safe?
Yes. HeroDocs is ICO-registered, GDPR-compliant and SSL-secured. We protect your account with two-factor authentication, keep full session logs, and let you export your data at any time.
Can I import our existing policies?
Yes. Upload your current Word or PDF policies and HeroDocs will bring them in, keeping your wording but adding version tracking, staff sign-off, and an audit trail on top.
Do you offer a free trial?
Yes. 14 days of full access to every feature. Cancel anytime before the trial ends and you won't be charged. If HeroDocs isn't right for your service, just cancel, no questions asked.
I haven't hired staff yet. What would I pay?
£54 a month for the smallest plan: £50 for your admin seat and £4 for one staff seat. Add staff at £4 a month each as you hire, and save 20% if you pay annually. Everything is included: 150+ templates, AI drafting, regulatory alerts, staff acknowledgements, and a full audit trail. No setup fees, cancel anytime.
Can I cancel anytime?
Yes. Cancel from your billing settings in one click. If you cancel mid-cycle, you keep access until the end of the paid period. No exit fees, no lock-in.
Do you support new providers applying for CQC registration?
Yes. HeroDocs includes the policies CQC expects to see for domiciliary care and supported living registrations. Start from our templates, tailor them to your service, and walk into your registration interview knowing your policies inside out.